Damage Prevention Conference & Expo

Damage Prevention Conference Sponsorship

This October 15 & 16, highlight your organization and place it front and center for hundreds of professional contractors, excavators, and officials at New York State's biggest damage prevention event. Partner with UDig NY as it promotes safe digging practices and damage prevention during this two-day event in Poughkeepsie, New York. You’ll have an opportunity to feature your products and services to other organizations and individuals with a vested interest in safety and damage prevention. Opportunities, including exclusive offers, are available on a first-come, first-served basis simply by filling out the form. Hundreds of professionals are expected to attend over the course of two days.

Click on sponsorships options on the left to view details. When you are ready, fill out your contact information, make your selections, and submit the form at the bottom of the page.


Ad/Program Sponsor
Unlimited

$150 half /$200 full

Make an impact in our event program!

Half-page or full-page ad placed in the program provided to every attendee.


Audio Visual Sponsor
Exclusive

$750

Have your name and logo represented in front of each of the conference training rooms on the screens before each presentation begins. Along with the opportunity to have handout information in each classroom.


Bag Sponsor
Exclusive

$2,500

Get your logo on the swag bag!

Our Bag Sponsor will have their logo displayed on nylon drawstring bags provided to every attendee. These bags are used by attendees long after the conference ends and are a great way to make a lasting impression!


Break Sponsor
Exclusive

$2,000 

Break Station! 

Create an impression with the several hundred appreciative attendees as they see your name and/ or logo on signage every time they grab a water bottle at the several break stations around the venue.


Education Sponsor
Exclusive

This sponsorship deadline is .
$3,000

The Education Sponsor will have exclusive access to attendees within each session. Your company logo will be displayed on the track signage outside of each building. Take advantage of the opportunity to address attendees within all or specific tracks at various times throughout the day and set up an informational table within the classrooms as well as a table in the vendor area.


Event T-shirt
Unlimited

$150 

Create a lasting impression by having your company name printed, “concert tour” style, on the back of t-shirts given to all attendees. You’ll create greater brand awareness as participants return to their home regions throughout the state and wear them at home and/or the job site.


Flag Sponsor
Shared Sponsorship

$750/$250* 

Create greater awareness by having your company brand/logo on sail flags that line the walkways for hundreds of attendees to see. As an added bonus, you can take the flag with you once the conference has ended.

*Sponsors may provide their flag from a previous year for display at a discounted rate. Only approved flags from the Damage Prevention Conference & Expo are able to be reused.

Handout in Welcome Bags
Unlimited

This sponsorship deadline is to September 26th.

$250* 

Provide a handout or other promotional item and we’ll include it in every Welcome Bag given out to each attendee at the conference.

*Printing and mailing costs for these items is the responsibility of the sponsor. All items must be received on or before Tuesday, September 24, 2024, to UDig NY, 6706 Collamer Road, East Syracuse, NY 13057.


Large Equipment Showcase
Limited

$1,250 large equipment [Outdoors]*

Bring in your equipment to hundreds of interested individuals and organizations. Have your company stand out and be prominently featured in an area that’s sure to draw lots of interest.

Limited space available please contact a Field Representative about your plans before signing up.

*Large equipment includes vac trucks, dump trucks, excavators and other heavy machinery. Please note that vehicles are subject to approval by UDig NY and the Mid Hudson Civic Center. UDig NY staff will reach out to request equipment details.


Lunch Sponsor
Shared Sponsorship

$1,500

The highlight of many attendees’ day is lunch. Help us provide a great meal to our attendees joining a group of companies as a lunch sponsor. You will have your logo and name on display during the lunch hour and get a mention at the end of each class before lunch, as the attendees are given directions on where to join us for lunch. Want to organize an activity during lunch? We can help you get creative and get your name recognized.

If you are interested in being the exclusive sponsor for lunch either for one day or both days get in touch with a Field Representative.


(Sold) Notebook Sponsor (Sold)
Exclusive

$2,500* 

Have your company logo on every notebook given to each attendee. Whether they are taking notes, or doodling, all of our attendees will see your company logo when they flip open their *insert your company name* notepad.

*The sponsor may provide their own pens at no additional cost. 


Registration Sponsor
Exclusive

$3,000 

Be the first company attendees see when they register for the conference online AND when they arrive in person. This sponsorship includes, signage prominently displayed in the area where all attendees must register for the event. In addition, your company logo will receive prominent placement on our attendee registration page, which must be utilized to attend, and will be printed on lanyards given to all attendees during registration. A table will also be provided in the vendor area.


Restroom Sponsor
Ask a Field Representative

$750

Everyone needs to use the restroom during a busy day. Have your name and logo displayed in all restrooms with a mirror cling. Get your company noticed with this creative sponsorship.


Vendor Table
Space is limited - Reserve your spot today!

$350 Table* 

$50 Electricity add-on*

$250 Small Equipment add-on*

Safety On Display!

Receive a 6’ vendor table in our vendor area to show off your company information and supplies to attendees, and generate leads for potential sales. Each educational track will include 1 hour of vendor time for a more personal approach in a large conference setting. Draw attendees to your table and drive the conversation by taking part in the vendor scavenger hunt! Attendees must collect stickers from each vendors throughout the day to win prizes! Clues will be provided which attendees can use to discover which vendors to visit generating more outreach for you!

 

*Electricity is available for $50, each vendor will need to provide their own extension cord. 

*Please note that vendors are required to bring a table cloth.

*Small equipment is available for $250, may include cars, pickup trucks, light trailers. Please note that vehicles are subject to approval by UDig NY and the MJN Convention Center. UDig NY staff will reach out to request equipment details. Vehicles that are more than 12 ft long may inccur additional charges. 


(Sold) Welcome Sponsor (Sold)
Ask a Field Representative

$1,750

Be the first to greet attendees at the general opening session—our biggest session of the day. You will have the opportunity to speak for 5 minutes and have your logo and name on display to all event attendees during the first session of the day.

Conference Sponsorship Form

Sponsor Information

Billing Contact Name
Billing Contact Name
Billing Address
Billing Address
Day Of Contact Name
Day Of Contact Name
First
Last

Sponsorship Options

Select the sponsorship levels you are interested from the options below. Once you submit the form one of our Field Representatives will contact you to confirm your sponsorship and payment options and provide more details as necessary.
Ad/Program Sponsor
Program Ad Size
Let us know what size program ad you would like.
Audio/Visual Sponsor
Bag Sponsor
Education Sponsor
Flag Sponsor
Flag Sponsor Options
Note: A Field Representative will contact you to set up a time to pick up your 2022 Conference flag for display at this years conference.
Handout in Welcome Bags Sponsor
Large Equipment
Lunch Sponsor Unlimited
Notebook Sponsor
Registration Sponsor
Restroom Sponsor
T-shirt Sponsor
Vendor Table Sponsor
Electrical Outlet Addon ($50)
Small Equipment Exhibitor Add-on [INDOOR] ($250)
Water / Break Area Sponsor
Welcome Sponsor

How did you learn about this opportunity?

How did you learn about this opportunity?

Agree to Terms and Conditions

Terms and Conditions

Read and download a copy the conference terms and conditions. Click here.

Conference InformationContacts & FAQ

Contact one of our local Field Representatives Click Here

Free Access to UDig NY’s Center for Damage Prevention Training Facilities

Sponsors who contribute at the $1,000 level or higher will receive the added benefit of a day of full access to the training facilities at UDig NY’s Center for Damage Prevention in East Syracuse (a $500 value) at no cost. The Center for Damage Prevention is conveniently located off the Bridgeport Exit on I-481. Facilities include conference rooms, a simulator, and an indoor dig area for demos and training. Sponsors will have the opportunity to schedule their day of access (pending availability) between October 2024 and March 2025

 

Become a Sustaining Member for FREE!

Register to be a sponsor by Friday, June 14, 2024, and receive a 1 year Sustaining Membership Status FREE ($175 value) Sustaining members receive a business listing on UDigNY.org with their company logo and contact information and link to their website. As well as various other benefits including a listing in our Annual Report video as a sustaining member.

Exclusive, Shared, Program Ad & Event T-shirt Sponsorship Opportunities: Tuesday, August 2, 2024

Handout in Welcome Bag*: Tuesday, September 24, 2024

*Printing and mailing costs for these items is the responsibility of the sponsor. All items must be received on or before the due date listed to UDig NY, 6706 Collamer Road, East Syracuse, NY 13057.

Vendor TablesSpace is limited. Please note that vendors who register after August 2, 2024, are not guaranteed inclusion on the vendor page in the event program.